West Yellowstone's location, lodging, meeting facilities, amenities, activities and friendly, helpful people coupled with over a century of experience have marked West as ideal for every sort of group. Exciting meetings and adventure by day are followed by the comfort of relaxing nights. The lure of the nation’s First National Park and the surrounding national forests encourage group participation. 

Planners looking for a location for meetings, conventions, product demonstrations and testing will find that West Yellowstone is adaptable and flexible, handling groups as small as fifteen and as large as 1,300. Excellent roads and a seasonal airport make getting to West Yellowstone easy in any season.

Make plans now to be the star to your family, friends, associates or clients with a gathering here in West Yellowstone where “blue-jeans Friday” can be every day.

 

Catering and Restaurants

For a complete listing of all available West Yellowstone eating and catering opportunities, please click here.

 

Conventions and Seminars

West Yellowstone has the experience, facilities and amenities to help you host a successful meeting, convention or seminar with great attendance. 

With Yellowstone National Park immediately adjacent (no wonder we have a street called Boundary), your associates look forward to gathering in West Yellowstone to take advantage of our great backyard. They love to bring their families to enjoy an extended stay.

West Yellowstone is ideal for small, intimate meetings and conferences numbering in the 1,300s.

 

Facilities

View West Yellowstone Facilities in a full screen map

Holiday Inn Conference Center: Locator A
(406) 646-7365
  • 10,000 square feet with Exhibition Hall (14’ garage doors) and 110 electrical
  • Breakout rooms: this is a factor of the amount of Exhibition Space required and has up to 7 rooms each seating from 25 to 80 theatre style
  • Conference registration desk
  • Catering & complete AV services
Historical Union Pacific Dining Lodge: Locator B
(406) 646.7311
  • Mammoth Room: 6600 square feet. with large stone fireplace on west end, seats 400 (classroom), 450 (banquet), 650 (reception)
  • Firehole Room: 1650 square feet. with large stone fireplace on each end, seats 125 (classroom), 100 (banquet), 170 (reception)
  • Full kitchen facility and equipment
Yellowstone Vacations Facility: Locator C
(406) 646-9564
  • 4500 square feet building with large bay doors, 110 electrical
  • Perfect for product displays and demo’s, ski waxing
Bear’s Den Cinema: Locator D
(406) 646-7777
  • 135 seats, DTS digital surround sound
  • Reception area seating up to 75 people
Yellowstone IMAX Theatre: Locator E
(406) 646-4100
  • 348 seats, gift shop. Digital surround sound
  • Availability depends on season of year
  • Full facilities can be reserved
  • CD/PowerPoint capabilities
Days Inn of West Yellowstone: Locator F
(406) 646-7656
  • Starlite Room: 1,012 square feet seats 100 (theatre), 50 (classroom)
  • Circle R Room: 621 square feet seats 50 (theatre), 25 (classroom)
  • On-site restaurant
Povah Community Center: Locator G
(406) 646-7715
  • Opened in 2007, seats 75 (theatre) or 50 (classroom or meals)
  • Kitchen facilities
Rendezvous Trailhead Building: Locator H
(406) 646-7701
  • Seats 50 (conference) or 25 (classroom)
  • At ski trailhead; outdoor entry to restrooms
Visitors Center Building: Locator I
(406) 646-7701
  • 900 square feet
  • Seats 60 (conference) or 30 (classroom)
  • Outdoor entry to restrooms
Yellowstone Lodge: Locator J
(406) 646-0020
  • Seats 60 (theatre) or 25 (classroom or meals)
  • Lower level, elevator available
Three Bear Lodge: Locator K
(406) 646-7353
  • Little Bear Conference Room: 888 square feet seats 50 (theater), 32 (classroom)
  • Big Bear Conference Room: 1200 square feet seats 122 (theater), 66 (classroom)
Madison Crossing Event Center:  Locator N
(406) 646-4621
  • 1,500 square feet plus a full stage area
  • Seats 90 for dining and 150 for theatre or classroom
  • full service food and beverage catering is available in same building
  • Stage available for audience, theatre and/or musical presentations

Optional outdoor facilities

  • Rental commercial tent with raised wooden floor (up to 330’ X 60’) plus carpeting, heating, and lighting
  • Additional outdoor facilities management for annual trade shows and expositions
Outdoor Venues

Choice of outdoor venue sites with “turnkey” services are shown in A and B below. West Yellowstone can also provide:

  • Ability to haul snow into critical parking and traffic areas if needed. Extensive experience with winter site preparation and care during events year around
  • Optimal photographic locations from opens areas close to the event site to private areas in a variety of terrain (trails, meadows, fields, mountains, rivers, and powder snow in winter)
  • Upon prior arrangement: construction rental trailers, truck washing accommodations, a canopied area with picnic tables
Site A: Locator L

(the “new airport” 1.5 miles north of West Yellowstone): available winter

  • Staging area available (12 semi-trailers)
  • Test track area 1.7 miles in length
  • Parking facilities for recreational vehicles, cars and pick-ups
  • Electrical and phone lines (with high speed internet capability) in place
  • Gas services available for site delivery
  • Diesel & propane also available locally
  • Secured area with chain link fencing & security detail
  • Porta Potty setup with daily cleaning and maintenance
  • Important Contacts for this location:
    • The Nevada Automotive Test Center (NATC)
      Carson City, NV 775-629-2000, email: info@natc-ht.com, a subsidiary of Hodges Transportation, has utilized the West Yellowstone Airport Facility as its primary winter test site since 1957. With optimal winter test conditions, approximately two million square feet of groomed test surfaces, and expanded facilities, NATC's Winter Test Facility is one of the world's premier locations for cold climate vehicle and tire testing, and training facilities. For more information on them, please visit their web site at natc-ht.com and select winter testing.
    • West Yellowstone Airport Manager: (406) 646-7631

    • Montana Department of Transportation Aeronautics Division: (406) 444-9569
Site B: Locator M

(the “old airport” on western edge of West Yellowstone): available summer and winter

  • Staging area available (up to 12 semi-trailers in winter, many more in summer)
  • Parking for recreational vehicles, cars and pick-ups (100-120 spaces)
  • Electrical and phone lines in place (up to 24 lines)
  • Gas services available for site delivery. Diesel & propane also available locally
  • Secured area with fencing & security detail available
  • Porta Potty setup with daily cleaning and maintenance
  • Important Contacts for this location:
    • Ride Solutions Inc
      PO Box 464 Sudan, TX 79371, 806-773-8185 is a winter-time user at Site B. For more information on this company and their specialties go to ridesolutions.net

    • United States Forest Service, Hebgen Lake Ranger District: 406-823-6961 

 

Lodging

For a complete listing of all available West Yellowstone lodging, click here.

 

Product Demos and Photo Shoots

West Yellowstone has an extensive history of hosting product demonstrations, testing and photo shoots. With ample facilities, lodging, places to eat and activities it’s a “natural” -- especially in the winter, spring and fall months.

The area’s natural beauty and stunning vistas offer the extra spark to move product demonstrations to product purchase.

 

Services

 

Transportation

Getting Around

Close to major airports serviced by major airlines

  • West Yellowstone (3 miles) WYS is seasonal early June through September
    Bozeman, MT (90 miles)
    Idaho Falls, ID (110 miles)
  • Private pilots, click here for further information on the Yellowstone Airport (WYS) just two miles from town.
  • Rental cars at all locations
  • Airport transfers thru chartered services for any size of group
  • As an FYI: Average drive time to West Yellowstone from Bozeman Montana is just 90 minutes comparable to Salt Lake City to Park City, UT or Denver to Grand Junction, CO

 

Travel Agents and Tour Operators

As the closest gateway to Yellowstone and with the greatest amenities, Travel Agents and Tour Operators find in West Yellowstone the perfect “home base” for their clients who want to visit Yellowstone. This lively, family friendly and safe community has been hosting guests for more than a century.

Numerous loop tours mean there’s no need to pack up and move on each night. Touring, sight-seeing, wildlife watching and a multitude of attractions and adventures are easily accessed and enjoyed. Ample lodging and restaurant choices add to the perfection.  

As a vacation destination, West Yellowstone brings praises to the “smart you” who planned it all.

 

Weddings

With stunning scenery in every direction, why wouldn’t you want your wedding in West Yellowstone? Any wedding planner will find that West Yellowstone has the right stuff. Fabulous locations, fine caterers, creative florist, scrumptious bakeries, expert photographers and someone to conduct the ceremony can all be found right here. 

Family and friends will want to come before the wedding or stay after to make a vacation of the occasion. You’ll be their favorite.

Information on licenses and permits for West Yellowstone can be found at gallatin.mt.gov/Public_Documents/gallatincomt_distclerk/marriagelic

Yellowstone National Park weddings need a special permit from the Park (nps.gov/yell/planyourvisit/weddinginfo.htm) and, as well, a license from the County Clerk's office in any county courthouse (example: bighorncountywy.gov/dep-clerk-marriage-licenses.htm)

 



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